Expressions Dance Centre Inc.
Studio Polices (2007 - 2008)
PLEASE BE SURE TO READ THE FOLLOWING INFORMATION VERY CAREFULLY.
In order to enroll in classes at EDCI starting in September 2007, children must be 2.5 years of age as of September 1st 2007.
EDCI reserves the right to decline the re-enrollment of students with outstanding balances from previous years.
You will not be completely registered, with a secured place in a class until we have received full payment, or ten postdated cheques, or an online credit card payment for the full amount. Please note: You cannot pay by a different method each payment date.
No one is permitted to “freeze” enrollment. Enrollment is for a full-year program; therefore, classes and payment may not be interrupted.
In the event of a returned cheque or declined credit card, for any reason, you will be charged an administrative fee of $30. If we do not receive a payment to cover the full outstanding amount within seven days, your child will not be permitted to attend class until the account has been settled.
If your child is selected and agrees to participate in a dance examination in Ballet or any of the dance discipline, there will be additional costs to cover the exam fees and students will likely be required to take extra exam preparation classes in order to fully prepare for the exam, therefore additional exam class charges may apply. This cannot be determined up front, but will be determined by the class teacher closer to the time of the examinations.
Parents or guardians of students enrolled in all levels will need to purchase tickets to attend their child’s end-of-year recital (EDCI Showcase 2008).
Parents or guardians of students in higher dance levels should be aware that there may be extra costs related to the end-of-year recital (for example: character shoes, specific tights, etc.).
Parents or guardians of students enrolled in all levels should note that recital weekend is a family commitment and therefore parents must ensure that their child is present at all of the required performances, regardless of whether or not they are watching that particular show (for example, children may not only dance in the show their parents are watching, and then not attend the other performances, as this ruins the dance for the others, therefore if you do not participate in all performances, you will not be allowed to dance in the following performance). If you know you will not be able to participate in one or some of the shows, you will need to inform the office of this in writing by November 1st, 2007.
After February 1st, 2008, students who miss 3 or more classes/rehearsals without written consent from the studio director to give to their class teachers, will be withdrawn from their piece(s) in the end-of-year recitals.
EDCI tries to observe as many religious holidays as possible; however, shows may fall on any day of the week, including Friday, Saturday, and Sunday. We do our very best to meet everyone’s needs, but we unfortunately cannot guarantee that we will be able to accommodate all situations as organizing the shows is an extremely complicated process.
Refunds are not issued for missed classes. In the event of a missed class, students are encouraged to attend any of the other classes offered at the same level to do a make-up class.
If you decide that your child is not able to participate in the end-of-year recitals for any reason and you do not inform the office before April 1st, 2008, EDCI reserves the right to revoke pre-registration privileges for the following school year. If your child is not participating in the show, he or she may continue to attend classes until the last regularly scheduled class, but may not attend any of the rehearsal classes.
In order to perform in an EDCI Company piece, company members must complete their corresponding dance form. For example, if a student is in the EDCI Junior Jazz Company, in order to perform in this piece they must be enrolled in a jazz class at EDCI and must complete the full dance season in that dance form.
EDCI does not give out staff phone numbers. If you need to speak to an instructor, please call the studio and we will be happy to pass your contact numbers on to them.
EDCI does not for any reason pass out class lists or provide information about any of our students.
EDCI reserves the right to cancel any class that has an enrollment of six or fewer students.
WITHDRAWAL POLICY
If a student chooses to withdraw from a class after we have received and processed your registration and payment, you must complete a class cancellation form and pay a $25 class cancellation fee. Your completed class cancellation form must be time-stamped by one of our staff members at the front desk. This cancellation process must be done at least five (5) business days before the next payment date, or else you will be billed as usual on the 1st of the month.
The $25 registration fee is completely non-refundable.
It is not acceptable to leave a message on the phone, to mail us, or to e-mail us your intention to withdraw. Unless you complete a class cancellation form and pay the $25 cancellation fee, your credit card will be charged or your postdated cheque(s) will be cashed. We do keep attendance records for all of our students; however, it is not a monitoring system and it is your responsibility to contact the school if it is your intention to withdraw.
If you withdraw after the 5 business days prior to the 1st of the month (new payment period) and we did not receive a class cancellation form and fee five business days prior, this payment will be processed and is not refundable; however, we will return the remainder of your post-dated cheques and payment will be discontinued
If you withdraw, and you do provide us with a class cancellation form and fee five business days prior to the next payment date, we will return any postdated cheques.
If you paid for the year in one complete payment, and received our early registration discount, all of the above policies apply in regards to withdrawal dates. In all cases, your refund will be based on the full class fees.
After November 1st, 2007 no prorated refunds will be issued, except for withdrawals due to injury. If your child needs to be withdrawn from a program because of an injury, please provide the school with a doctor’s note so that we may issue an appropriate prorated refund.
In the event of withdrawal, when it is too late to receive a refund, the unused fees are not transferable to another child.
If you choose to switch classes after October 15th 2007 a $20 administrative fee will be charged per class changed.
In order to be completely registered at EDCI, you must sign the waiver attached to your Registration Form, indicating that you have read, understood, and agree to terms and conditions as outlined in the Registration Procedure, the Studio Policy, and Withdrawal Policy forms. Thank you for your cooperation.